For civil construction inspection

Inspector documentation, set in stone.

AI-grounded daily reports, force-account drafts, and spec-cited evidence for civil-engineering construction inspection. Every claim traces back to a source document. Built for resident engineers, not contractors.

Start a 60-day pilot → See it in action
In production at Reichhardt & Ebe Engineering
WSDOT specs natively ingested
OneDrive / SharePoint integration
WA & BC ready
The cited record · Stationed · Documented Citestone — 3D logo centered on a stationed alignment intersecting an excavated trench cross-section showing pipe schedules and geological strata
2 hrs / day
Inspector time recovered
100%
Cited evidence chain
8+
WSDOT forms generated
$2K / project
vs. $4K admin overhead
The problem

Civil inspection documentation eats two hours a day — and nobody pays you for it.

Inspectors write IDRs in Word at 9 PM. RFI responses get hunted through email. Bid items get copied into pay notes by hand. Spec citations come from memory. Generic construction software wasn't built for this — and it shows.

!

Hand-typed daily reports

90 minutes per inspector per day, every day. Compounding into hundreds of unpaid hours per project.

?

Spec citations from memory

Inspector cites a section number from memory, contractor disputes, hours get burned hunting the actual WSDOT spec.

$

Pay disputes from documentation gaps

Bid items rolled up wrong, force-account hours missing supporting evidence — disputes that cost the owner real money.

×

Photo registers without stationing

Site photo from six months ago. No station, no alignment offset. The dispute moves to the next photo nobody can find either.

How it works

Built from the inspector's daily workflow, not from a generic SaaS template.

Citestone ingests project documents, WSDOT specs, executed contracts, contractor email, and site photos — then turns inspector voice notes into cited deliverables.

Voice → IDR

Talk for five minutes. Get a cited Inspector Daily Report.

Inspector ends the day with a voice note. Citestone produces a complete IDR — timeline with timestamps, weather, equipment, crew, work performed by station, bid item quantities, RFIs, contractor communications.

  • Every factual claim cites a source document
  • WSDOT Form 350-130 format generated automatically
  • DRAFT watermark until inspector reviews and signs
  • 5-minute voice replaces ~90 minutes of typing
Citestone Inspector Daily Report structured form output
Photo + GPS + Stationing

Site photos with station and alignment offset burned into the pixel.

Take a photo on a phone or the field-capture PWA. Citestone reads GPS, converts to Washington State Plane coordinates, looks up the nearest station and alignment offset, and burns the result into the pixel and EXIF metadata.

  • EPSG:4326 → EPSG:2855 conversion via pyproj
  • Station + offset rendered onto the image itself
  • Original EXIF preserved (camera, date, original GPS)
  • Six months later, search "photos near station 425+50"
Citestone photo annotation showing GPS, stationing, and metadata
Citation-grounded Q&A

Every answer cites a source document. Audit-defensible by design.

Ask "what's the temperature limit for HMA placement on this contract?" Citestone returns the cited answer with the exact spec section, year, and a link to the source PDF. No more memory-based citations that fall apart in disputes.

  • WSDOT Standard Specs, GSPs, QPL fully ingested
  • Project contract, RFIs, submittals, emails indexed
  • Hallucination-resistant retrieval pipeline
  • Citation chain preserved for every claim
Citestone audit and citation interface
Forms that fill themselves

Every WSDOT form a civil inspector has to produce — auto-filled from the corpus.

Inspector Daily Report (350-130), Force Account Daily Worksheet (422-008A), Working Days Statement, RAM Tracker, Pay Notes, 424-003, plus custom firm forms. Generated from the project context, not from a blank template.

  • Bid items pulled from contract
  • Contractor + project header auto-populated
  • R&E letterhead and branding supported
  • Output to PDF, Excel, and print-ready formats
Citestone forms library showing WSDOT and custom inspector forms
Contract intelligence

Spec conflict detection, RFI tracking, bid item rollups.

Citestone reads the executed contract and continuously cross-references contractor submittals, RFI threads, and material spec sheets against the contract's required standards — flagging conflicts before they become pay disputes.

  • Material submittals checked vs. contract standard
  • RFI thread linked to spec section + bid item
  • Pay-quantity rollups across the contract life
  • Force account hours validated and summarized
Citestone contract status and intelligence view
Connects to your existing cloud

Works with the OneDrive or SharePoint your firm already uses.

Most CM firms run on Microsoft 365. Your admin authorizes Citestone once via OAuth; we watch the project folders you designate. New files auto-ingest, generated outputs auto-deliver back to your existing folder structure. Your file workflow doesn't change — Citestone is invisible plumbing that adds AI on top.

  • Microsoft Graph OAuth — admin clicks "Authorize" once
  • Folder-level scope you control (we never see anything outside)
  • Generated IDRs and pay notes written back to your normal folders
  • Same pattern for Google Drive, Dropbox Business, on-prem SMB shares (roadmap)
  • Originals stay in your cloud; Citestone holds only the searchable index
Citestone OneDrive / SharePoint sync illustration
vs. the field

Citestone is not a Procore competitor. It's a category competitors don't enter.

Procore, Raken, and Fieldwire are built for general contractors managing labor productivity. Citestone is built for the inspector documenting the contractor's work against contract specs. Adjacent space — not the same product.

Procore Raken / Fieldwire Citestone
Primary user GC + owner GC foreman / super Civil inspector / RE
WSDOT spec ingestion None None Full Standard Specs + GSPs + QPL
Voice-to-IDR No No (manual fill-in form) Yes — cited, timestamped, station-aware
Photo + stationing + alignment GPS tags only GPS tags only Station + offset burned into pixel + EXIF
Civil-form generation Generic forms None 350-130, 422-008A, RAM, Pay Notes, Force Account
Citation chain for AI output N/A N/A Every claim has a source citation
Pricing model Per user ($400+/inspector/mo) Per user ($23–$59/user/mo) Per active project ($1,200–$2,500/mo)
Pricing

Per active project. Unlimited inspectors.

Anchored on the cost of admin overhead Citestone replaces — not the per-seat license you've grown tired of paying.

Starter

$1,200
/ month per active project
Sole-proprietor CM, very small firms, single-project owners
  • Up to 3 named inspectors
  • 1 active project
  • Standard WSDOT form library
  • Email + folder ingestion
  • AI Q&A, voice-to-IDR
  • 5-business-day SLA

Professional

$2,000
/ month per active project
Most CM firms (5–30 inspectors) managing single-project teams
  • Unlimited inspectors per project
  • All forms incl. Force Account, RAM, Pay Notes
  • Procore OAuth ingestion
  • All AI features (conflict detection, spec compliance)
  • Custom firm branding on photos
  • 24-hour SLA

Firm-Wide

$1,000
/ month per project · 5-project min
Mid-to-large CM firms with multiple concurrent projects
  • Unlimited inspectors and projects
  • Single-tenant deployment
  • Custom workflows + forms
  • Dedicated success engineer
  • 4-hour SLA + quarterly reviews
  • White-label option (+$1K/mo)

Agency

$25–75K
/ year · scope-dependent
WSDOT, port authorities, large cities, water districts
  • Docker appliance for on-prem
  • Up to 50 named users
  • Air-gapped operation supported
  • Annual support, patches, updates
  • Customer-region data residency
  • Source-code escrow available

Free 60-day pilot on one project. Conversion to paid Tier 2 typical within 90–120 days from first contact.

Customer Zero
Built from twelve months of daily production use on real civil-engineering projects. Not a roadmap, not a pitch deck demo — a working product that already saves inspectors hours per day.
Reichhardt & Ebe Engineering, Inc. · Bellingham, WA · Reference customer
Blair Drive · 23015.1 Project 16008 Project 16008.1
About the founder

Built from the field, by someone who runs the workflow daily.

EB

Erik Bruner

Founder · Civil Construction Inspector

Erik is a civil construction inspector at Reichhardt & Ebe Engineering, based in Lynden, Washington. He built Citestone over twelve months on personal time and personal capital while running R&E inspection assignments on Blair Drive (23015.1) and Project 16008.

The platform was designed from the inside — from the inspector's daily workflow — not from a software-vendor's external view of construction. Every feature traces back to a specific moment when an inspector needed something Word, Excel, or Procore couldn't provide.

Erik will remain a full-time R&E inspector for at least 18 months post-formation, operating Citestone as a side venture with R&E as a 20% minority owner and reference customer. He is relocating to British Columbia in 2026, with BC market expansion planned for Year 2.

FAQ

Questions we hear from CM firms.

Is Citestone a Procore competitor?

No. Procore is for general contractors managing self-perform labor and subs. Citestone is for owner-representative inspectors documenting the contractor's work against contract specs. The two can coexist on the same project — and frequently do.

Does Citestone replace Microsoft 365 / Word / Excel?

Citestone generates the documents you used to type in Word. Word and Excel are still useful for one-off correspondence. We don't try to replace them everywhere; we replace them where the documentation is repetitive and citation-grounded.

Is my data secure?

Single-tenant deployment per customer (Tier 2 and above). Encryption at rest (AES-256) and in transit (TLS 1.2+). Subprocessor list published. SOC 2 Type I targeted for Year 2. Full DPA available.

Do you train your AI on my data?

No. Customer data is used only to deliver the service to you. This is contractually committed in every MSA — see the no-training clause.

Can I export my data?

Yes. JSON, CSV, PDF exports available any time during the subscription, and during the 90-day post-termination window.

What if you go out of business?

Tier 3 and Tier 4 customers can elect source-code escrow with Iron Mountain or NCC Group. Lower tiers get a 90-day notice and full data-export window per the MSA wind-down clause.

Do you work with non-WSDOT specs?

Yes — any agency spec library can be ingested. BC MoTI specs are planned for the BC market expansion in Year 1–2. AASHTO, ASTM, ACI, NFPA work via the customer-brings-license model.

Where are my files stored — do I have to upload everything?

No. Citestone connects to your existing Microsoft 365 / OneDrive / SharePoint (or Google Drive, Dropbox, on-prem SMB) via OAuth. Your originals stay where they are; Citestone reads the folders you designate and writes generated outputs back. Your file workflow doesn't change.

When can I sign up?

First paid pilots launching Q3 2026 after the multi-tenant and OneDrive-connector engineering work is complete. If you want to be among the first 5 paying customers, email hello@citestone.com to join the pilot waitlist.

How long does pilot-to-paid take?

60-day free pilot on one project. After demonstrating time-saved and citation accuracy, conversion to paid Tier 2 typically happens within 30 days. End-to-end: 90–120 days from first contact.

Ready to stop typing IDRs at 9 PM?

Free 60-day pilot on one project. We onboard your existing project data, your WSDOT spec set, and your contract — and your inspector starts producing cited IDRs the same week.

Start a pilot → hello@citestone.com Talk to the founder